Restaurants print menus and specials (color laser) and labels or receipts (label/thermal printers). Only Epson printers here. Here are the 8 we recommend from our catalog, ranked for restaurants.
What to look for
- Color laser for menus
- Heavier paper for menu cards
- Label printer for food labels
- Small footprint for back offices
Our picks
1. Epson Expression Home XP-4200
Why it fits: color, scans and copies, prints from phones and laptops over Wi-Fi.
2. Epson Expression Home XP-5200
Why it fits: color, scans and copies, prints from phones and laptops over Wi-Fi.
3. Epson WorkForce WF-2960
Why it fits: color, scans and copies, prints from phones and laptops over Wi-Fi.
4. Epson Expression Premium XP-7100
Why it fits: color, scans and copies, prints from phones and laptops over Wi-Fi.
5. Epson PictureMate PM-400
Why it fits: color, prints from phones and laptops over Wi-Fi.
Still deciding?
Compare: laser vs inkjet · toner vs ink · cost per page. Buying several printers? Ask for a volume quote. More: all buying guides.
Related guides
Understanding the Epson Expression Home XP-4200
What kind of printer this is
An inkjet printer sprays tiny drops of ink. It is the best choice for photos and rich color at a low purchase price. Ink can dry out if unused for weeks, so it suits people who print regularly.
It is an all-in-one: it prints, scans and copies, which saves desk space and a second device.
What the specs mean
- Color
- Prints in color using four cartridges (black, cyan, magenta, yellow), each replaced separately.
- Print · Scan · Copy
- Scanning turns paper into PDFs you can email. Many all-in-ones have an ADF (automatic document feeder) to scan a stack of pages without lifting the lid.
- Wi-Fi
- Print from laptops and phones anywhere on your network, with no cable. USB is there as a backup.
The real cost of a printer
The price tag is only the start. Over 3 years most printers cost more in ink than to buy. Before choosing, compare:
- Cost per page: cartridge price ÷ page yield.
- Recommended monthly volume: the pages per month it handles comfortably. The bigger duty cycle number is a maximum, not a target.
- Starter cartridges: many printers ship with setup cartridges that hold less than a full one. Plan your first order early.
Setting it up
- Unpack it and remove all orange tape and packing pieces, including inside the covers and paper tray.
- Install the ink cartridges and load paper.
- Power on and follow the screen to pick your language and join your Wi-Fi.
- Install the driver or app from Epson's website (Epson Smart Panel). Avoid driver CDs, which are often out of date.
- Print a test page, then register the printer to activate the warranty.
Who it's best for
- Home users printing photos, school work and color
- Occasional printing at a low purchase price
- Anyone who also scans or copies regularly
Keep it running well
- Keep a spare cartridge on hand so a busy day never stops.
- Use good, dry paper and fan the stack before loading to avoid jams.
- Install firmware updates from Epson for fixes and security.
- Faded pages, streaks or jams? Start with our troubleshooting guides.
Printer terms, explained
Laser vs inkjet
Laser printers use toner powder. They are fast, crisp on text, have a low cost per page and never dry out. Inkjets use liquid ink and are best for photos, at a lower purchase price. Full comparison
Mono vs color
Mono (black-and-white) printers use one cartridge and cost less per page. Color printers add cyan, magenta and yellow cartridges for charts, flyers and photos.
All-in-one (MFP)
A printer that also scans and copies, and sometimes faxes. MFP stands for multifunction printer.
ADF
Automatic document feeder: a tray on top that pulls a stack of pages through the scanner, so you don't scan page by page.
Duplex (auto 2-sided)
Prints on both sides of the paper automatically, which saves paper. On many model names, a "d" means duplex and a "w" means wireless.
PPM
Pages per minute on standard text pages. A team of 5–10 people is comfortable from about 30 ppm.
Duty cycle vs monthly volume
Duty cycle is the maximum a printer can survive in a month. The recommended monthly volume, usually much lower, is what it handles comfortably. Choose by the second number.
DPI
Dots per inch: print sharpness. 600 dpi is crisp for text, and 1200 dpi or more matters for fine graphics and photos.
Wi-Fi, Wi-Fi Direct, Ethernet
Wi-Fi joins your network. Wi-Fi Direct lets a phone connect to the printer without a network. Ethernet (cable) is the most reliable choice for shared office printers.
Starter cartridges
Many new printers include setup cartridges with less toner or ink than a full replacement. Order your first full cartridge early.
Buying for several offices, or reselling? Get a volume quote or apply for wholesale pricing →
